Host Organization Requirements & Responsibilities

​Host organizations participating in the J-1 Visa Program have several important requirements, as described below. With the exception of becoming a member of our organization, all of these requirements relate to U.S. Department of State regulations governing exchange visitor programs.​

To help you navigate the various program requirements, view CFGI's Host Organization Orientation or see the resources below.

Membership in the Council for Global Immigration

In order to utilize our J-1 Exchange Visitor Program, each host organization must be eligible for and become a member of CFGI. Membership is available to organizations with 250+ employees worldwide and an operating presence in at least one location outside the United States. In determining eligibility, CFGI gives consideration to smaller entities cooperating under an umbrella organization or brand, as well as to colleges, universities and research institutions with international programs.

For more information about CFGI membership, please click here.​​

An Effective Training Plan

The host organization must develop a written plan that clearly demonstrates how the training will contribute to the professional development of the participant and build on his/her existing skill set. The plan must be highly structured and contain clearly defined components. Factors to be addressed when writing a training plan include:

  • How will the training be conducted?
  • What are the specific training activities to be undertaken?
  • What are the objectives of the training program?
  • How will the participant be supervised?
  • What kind of feedback and evaluation will the participant receive?

CFGI staff members are available to review training plans and provide feedback and suggestions as needed.​

Cultural Activities

One of the primary purposes of the J-1 Exchange Visitor Program is to promote cultural exchange between program participants and their American counterparts. Therefore, the host organization must indicate how participants will receive opportunities to experience American life and culture as a regular and integral part of their program while in the United States. For example, invitations to participate in events within the local community and in employer-organized social activities, such as company picnics, volunteer days or sport leagues, would apply.​

Orientation

The host organization must provide an orientation to the participant upon his or her arrival in the United States, which includes:

  • Information on housing options
  • Information on local transportation
  • Familiarization with local neighborhood​

Insurance Coverage​​​

Every individual participating in the Exchange Visitor Program must have insurance coverage that meets the criteria set forth in the U.S. federal regulations for the J-1 program. All participants must be covered by an acceptable insurance policy that includes coverage for medical care and medical evacuation and repatriation for the entire duration of their training/internship program. It is the responsibility of the U.S. host organization to provide this insurance or to verify that each of their participants is covered by such insurance coverage that meets or exceeds the following minimum coverage requirements:

  • Medical Insurance Coverage: $100,000 per accident or illness*
  • Expatriation of mortal remains: $25,000
  • Medical Evacuation: $50,000
  • Deductible per accident or illness not to exceed $500
  • Co-insurance not to exceed 25 percent per accident/illness
In addition, the insurance policy, plan, or contract must also, at minimum, be:

  • Underwritten by an insurance corporation having an A.M. Best rating of “A−” or above; a McGraw Hill Financial/Standard & Poor’s Claims-paying Ability rating of “A−” or above; a Weiss Research, Inc. rating of “B+” or above; a Fitch Ratings, Inc. rating of “A−” or above; a Moody’s Investor Services rating of “A3” or above; or such other rating as the Department of State may from time to time specify, or;
  • Backed by the full faith and credit of the government of the exchange visitor's home country; or
  • Offered through or underwritten by a federally qualified Health Maintenance Organization or eligible Competitive Medical Plan as determined by the Centers for Medicare and Medicaid Services of the U.S. Department of Health and Human Services.

Per federal regulations, failure to maintain sufficient insurance for the entire duration of the internship or training will result in an automatic termination of the J-1 program.​

Below are several insurance options previously used by CFGI members to cover J-1 trainee and interns.  These plans are not officially endorsed by CFGi and host organizations and/or participants should ensure that they select a coverage options that meets the DOS requirements listed above and that coverage is valid in all states where the J-1 program will occur.

Program Evaluation Reports

All J-1 trainees/ interns and their host organization supervisors are required by U.S. federal regulations to complete program evaluations at the end of the J-1 program, as well as at the mid-point, if the program is over six months in length. Find participant and supervisor evaluations here